Opening a company abroad
using Dutch documents.
A foreign notary, registry, bank or formation agent may ask for Dutch personal or corporate evidence before registering a company, branch or subsidiary. Apostille Assist helps identify the required Dutch documents and coordinate the agreed certification, legalisation and delivery route.
Choose the right level of support
Use apostille submission when every required Dutch document is available in an accepted and apostille-ready form. Choose document coordination when the document list, signatory evidence, notarial certification, translation or destination route still needs review.
Apostille Submission
For an available and suitable Dutch document when the foreign apostille requirement is already clear.
- Submission for a Dutch apostille
- For a document already suitable for the confirmed route
- WhatsApp progress updates
Document Coordination
For a company-formation file involving several personal or corporate documents, certification, translation or international delivery.
- Review of the foreign checklist and Dutch documents available
- Coordination of the agreed Dutch-side document route
- Additional costs confirmed before work begins
When an individual opens the company
The foreign formation party may need Dutch evidence about the founder, director, shareholder or authorised representative.
When a Dutch company is involved
A Dutch legal entity acting as shareholder, director or parent company usually creates a different documentary route.
From foreign company checklist to Dutch document set
Start with the exact incorporation instruction before ordering, notarising or translating any Dutch document.
Define the structure
Confirm whether it is a new company, branch, subsidiary or local registration.
Map the Dutch evidence
Separate founder documents from corporate authority and ownership records.
Prepare each document
Arrange the accepted original, certified copy or notarial form before legalisation.
Translate and deliver
Coordinate the destination route, translation and tracked international delivery.
It authenticates the relevant Dutch signature, seal or official capacity. The foreign registry, notary or formation authority decides whether the documents satisfy its company law and compliance requirements.
Information needed for the route check
Foreign checklist
The exact document list from the registry, notary, bank or formation agent.
Proposed structure
Destination country, legal form, founders, shareholders and directors.
Dutch documents
Identity records, KvK number, articles, resolutions and powers already available.
Related document guidance
Use these existing pages when the request involves a broader or more specific Dutch document route.
Frequently asked questions
Which Dutch documents are commonly requested when opening a company abroad?
Common requests include identity and address evidence, a KvK extract, Articles of Association, corporate resolutions, powers of attorney and proof of signing authority. The exact list is country-specific.
Does every Dutch document need an apostille?
No. The destination, document type and receiving organisation determine whether apostille, embassy legalisation, an exemption or no authentication applies.
Can a passport copy receive an apostille?
A plain passport copy is not automatically apostille-ready. It may first require certification by a Dutch notary or another accepted authority.
Is a KvK extract enough to prove signing authority?
Sometimes, but not always. The foreign recipient may also require Articles of Association, a board resolution, notarial evidence or a separate authority statement.
Should the documents be translated before apostille?
Not automatically. Confirm the required language, translator status and whether the recipient wants the original, apostille and attachments translated.
Can Apostille Assist advise on the foreign company structure?
Apostille Assist coordinates the Dutch document route. The foreign legal form, tax position and incorporation rules should be confirmed with a qualified adviser in the destination country.
Opening a company abroad with Dutch documents?
Share the destination, proposed company structure and exact formation checklist so the required Dutch-side document route can be reviewed.
