I need a Dutch document but cannot travel to the Netherlands.
Unable to visit a municipality, court, notary, DUO or another Dutch authority yourself? Apostille Assist helps determine what can be arranged remotely and coordinates the agreed Dutch-side document, apostille, translation and delivery steps.
Choose the right level of support
Use apostille submission when the correct document is already available. Choose document coordination when a Dutch authority, representative or multi-step route is involved.
Apostille Submission
For a suitable Dutch document when the apostille requirement is already clear.
- Submission for a Dutch apostille
- For an available and suitable original document
- WhatsApp progress updates
Document Coordination
For requesting a document remotely or coordinating several Dutch-side steps.
- Review of the issuing body, access rules and foreign requirement
- Coordination of the agreed Dutch-side route where possible
- Options for apostille, translation and tracked delivery
You may not need to travel
Many Dutch document routes can begin remotely or through authorised handling, depending on the issuing body and document.
When physical handling is still required
Remote coordination does not remove identity, entitlement or original-paper requirements imposed by the Dutch issuing body.
How the remote route works
First confirm what the recipient needs and what the Dutch issuing body permits.
Share the details
Send the document type, issuing body, destination and recipient’s instruction.
Check remote options
Review access, identity, authorisation and original-document requirements.
Coordinate in the Netherlands
Arrange the agreed request, collection, certification or apostille steps.
Deliver internationally
Arrange translation where required and tracked delivery to the agreed address.
If an online task supports official DigiD authorisation, the representative uses their own login. Other tasks may require a signed authorisation or a different procedure.
Documents that may be arranged remotely
Availability depends on the authority, your entitlement and any original-paper requirements.
Birth certificate
For nationality, marriage, family, immigration or civil registration procedures.
Marriage certificate
For civil registration, family matters, name changes or administrative procedures.
VOG
For employment, residence, professional registration or background checks.
Diploma or transcript
For study, employment, recognition or professional licensing.
Notarial document
For powers of attorney, declarations, transactions or estate matters.
Court or business record
For legal proceedings, company files, contracts or compliance requests.
Information needed for an initial review
These details help determine whether travel can be avoided.
Document and authority
State the exact document, issuing municipality or organisation and date if known.
Your connection
Explain who the document concerns and what identification or authorisation is available.
Destination and deadline
Include the country, recipient’s wording, delivery address and deadline.
Related situations
Continue with the situation that best matches what you need.
Frequently asked questions
Can I arrange a Dutch document without travelling?
Often yes. The available route depends on the document, issuing body, your entitlement, identification and any original-paper requirements.
Can someone act on my behalf in the Netherlands?
Sometimes. The issuing body decides whether representation is allowed and what signed authorisation, identification or supporting evidence is required.
Should I share my DigiD login details?
No. Never share your DigiD username, password or app access. Use an official DigiD authorisation only when the relevant service supports it.
Does the Dutch document always need an apostille?
No. The destination, document type and recipient determine whether apostille, another legalisation route or no authentication is required.
What if the issuing body requires personal attendance?
That requirement cannot simply be bypassed. The available alternatives, representation rules or another acceptable document must be checked with the issuing body.
Can the completed document be shipped internationally?
Yes. Tracked international delivery can be included in the agreed route, with shipping cost and destination confirmed in advance.
Cannot travel to the Netherlands?
Share the document, issuing body, destination and deadline so the available remote route can be reviewed.
