Apostille Assist helps individuals and businesses coordinate Dutch documents for use abroad. Depending on the situation, this may involve document assessment, apostille submission, legalisation, notarisation, sworn translation, document requests, courier handling, or communication with Dutch authorities and other relevant parties.

That depends on the document, the destination country, and the exact requirements of the receiving authority. Some Dutch documents can proceed directly to apostille, while others first require certification, notarisation, DUO legalisation, translation, or another preparation step.
Learn more about whether an apostille may be required →

Yes. Many clients are already abroad and need someone in the Netherlands to coordinate the Dutch part of their document route. Where the procedure allows it, Apostille Assist can receive documents, handle agreed steps in the Netherlands, provide practical updates, and arrange tracked international return shipping.

You can submit a request describing your Dutch document, the country where it will be used, its current status, and the assistance you need. Select the relevant services, share any special requirements, and optionally indicate a budget. Apostille Assist reviews the information and recommends a suitable approach with a tailored quotation before any paid work begins.
Explore Flexible Document Services →

Apostille Submission is intended for straightforward cases where the correct Dutch document is already available and ready for court submission. Flexible Document Services are tailored to requests involving additional or different steps, such as obtaining documents, communicating with authorities, notarial services, legalisation, sworn translation, or international delivery. You can specify which services you need and receive a quotation based on your situation.

Apostille Submission has a fixed service fee of €200, including VAT. Flexible Document Services are quoted individually based on the documents, services requested, and complexity of the route. Court apostille fees, government charges, translation, notarial fees, shipping, and any other applicable third-party costs are specified separately in the quotation before work begins.

The total processing time depends on the document type, whether the correct original is already available, appointment availability, the authority involved, translation or notarial requirements, and the destination country. A straightforward apostille can be relatively quick, while document requests or multi-step routes take longer. A realistic route and timing indication is provided before handling begins.

Enquiries are usually reviewed within a few hours and always within 24 hours, including weekends. This review time is separate from the processing time required by courts, municipalities, universities, notaries, translators, couriers, or other third parties.

Often, but not always. Some apostille routes require the original Dutch document or an officially certified version. In other situations, a newly issued municipal record, notarial copy, digitally issued document, or certified education document may be the correct starting point. Do not send an original until the route and delivery instructions have been confirmed.

Yes, whenever possible. The exact version, language, issuing authority, date of issue, signature, stamp, or certification can affect whether a Dutch document is suitable for the next step. Checking the route first can help avoid ordering the wrong document, paying twice, or losing time on unnecessary translation and shipping.
See how the correct route can prevent unnecessary costs →

In many straightforward cases, yes. When you already have the correct document and understand the competent authority and submission route, you may be able to arrange it yourself. Professional help becomes more useful when you are abroad, the route is unclear, the document has been rejected, or several authorities and preparation steps are involved.
Read when arranging it yourself may be practical →

No. Apostille Assist is an independent document service and does not issue apostilles or act as a court, municipality, notary, embassy, translator, or government authority. The service assesses and coordinates the route and submits documents to the competent authority or relevant third party where agreed.
Learn more about the role of Apostille Assist →

Common examples include birth, marriage, divorce and death certificates, BRP or proof-of-address documents, certificates of unmarried status, VOG documents, diplomas, transcripts, university records, notarial documents, powers of attorney, employment documents, KvK extracts, and other Dutch corporate records. Whether a route is possible depends on the exact document and required use abroad.

Yes, where these steps form part of the agreed route. Translation requirements must first be checked carefully because the receiving authority may require a particular language, translator, certification method, or sequence of apostilles. Tracked or express return shipping can also be arranged, with the courier cost confirmed before dispatch.

A rejection does not automatically mean that the document itself is unusable. The issue may involve the document version, date of issue, missing apostille, translation, certification, legalisation sequence, or a country-specific requirement. Share the written rejection or exact instructions from the receiving authority so the route can be reassessed without guessing.
Read what to check after a document rejection →

Document information and client communication are handled discreetly and only for the agreed service and route assessment. Share only the information needed to understand or complete the document process. Sensitive originals or identity documents should only be provided after clear instructions have been given.