Proof of Registration Rotterdam
(BRP extract) for use abroad.
Need official proof of your registration, address, civil status or personal details from Rotterdam? In the Netherlands, this document is officially called a BRP extract. Apostille Assist can help coordinate the municipal request, apostille or legalisation, sworn translation and international delivery.
Choose the right level of support
Use apostille submission when a suitable Rotterdam BRP extract is already available. Choose document coordination when the document still has to be requested or the foreign route contains several steps.
Apostille Submission
For a suitable and available original Rotterdam document when the apostille requirement is already clear.
- Practical submission to obtain the Dutch apostille
- For a suitable original paper document
- WhatsApp updates during the process
Document Coordination
For a request from abroad or a route involving several document steps.
- Review of the recipient, destination and required version
- Coordination of the agreed Rotterdam-side route
- Options for apostille, translation and tracked delivery
Municipal, court, translation and courier charges are not included in the service fee.
When Rotterdam is the correct municipality
Rotterdam can issue this document when the relevant BRP registration was recorded in Rotterdam. Your current address or nationality does not determine which municipality holds the registration.
Rotterdam registration
The event or registration must belong to Rotterdam. A registration elsewhere normally belongs to that other municipality.
Who may apply?
The registered person or an applicant who is legally entitled to obtain the extract.
Applying for another person
An authorised person may be able to apply when the required authorisation and identity documents are provided.
Select the document version accepted by the recipient
The municipality issues the official document. The receiving authority determines whether it needs a full copy, an international extract or a specific BRP version.
Standard proof of registration (BRP extract)
An extract containing the personal details connected to the selected purpose. Confirm exactly which details the foreign authority requires.
BRP extract with additional details
For foreign use, civil status, address, nationality, parents or historical details may be required. Not every version contains the same information.
Application methods and the Rotterdam route
The available application method depends on the document, your entitlement, DigiD, payment options and any authorisation.
Online
Many requests can be started online with DigiD and iDEAL. Availability varies by document.
By post
A written request may be possible with the required personal details, purpose, signature and copy of valid identification.
Through an authorised person
Where permitted, an authorised person can support the request with valid authorisation and identification.
From Rotterdam registration to use abroad
Start with the foreign authority's exact instruction before requesting, apostilling or translating the document.
Check the foreign request
Confirm version, issue date, language, legalisation and delivery method.
Request the correct document
Use the Rotterdam route that fits your entitlement and available identification.
Complete authentication
Arrange an apostille or legalisation only when required by the destination and recipient.
Translate and deliver
Arrange sworn translation if needed and tracked international delivery.
Within the EU, certain public documents may be exempt. Other countries may require an apostille or a broader legalisation route.
Why use Apostille Assist?
Useful when the municipal request is only one part of a wider international document route.
One coordinated route
The request, apostille, translation and delivery can be planned in the correct order.
Support while abroad
Practical coordination is available when you cannot travel to Rotterdam.
Recipient-led review
The route follows the foreign authority's exact wording.
Information that helps clarify your route
These details are usually enough for an initial review.
Document details
Provide names, event date and confirmation that the registration belongs to Rotterdam.
Foreign requirement
Share the receiving authority's email, checklist or portal wording.
Destination and deadline
Provide country, authority, purpose, deadline and delivery address.
Related document guidance
Continue with the Rotterdam municipality hub and the broader national document route.
Frequently asked questions
Can Rotterdam issue my BRP extract if the registration took place elsewhere?
Normally no. The document is requested from the municipality where the BRP registration was registered. Rotterdam is the correct authority only for a Rotterdam registration.
Can I apply while living abroad?
In many cases an online, postal or authorised-person route may be available. The suitable route depends on the document, your entitlement and the identification and payment options.
Does the document always need an apostille?
No. The destination country, document type and receiving authority determine whether an apostille, EU exemption or another legalisation route applies.
Can an international or multilingual version be sufficient?
Sometimes. Ask the foreign recipient to confirm which version it accepts before ordering the document.
Can Apostille Assist coordinate the complete route?
Yes. Depending on your entitlement and the requirements, the request, apostille or legalisation, translation and delivery can be coordinated as one route.
Need proof of registration from Rotterdam?
Start with the Document Route Check to confirm the correct version, apostille requirement and translation order.
